5 Tips to Nail Customer Service Every Time

Customer service is they key to ecommerce growth. You can have the best products in the world, but if your customers have a continuously bad experience it will tarnish your brand, and possibly do irreperable harm to your company’s reputation. Follow these steps to ensure you’re providing outstanding customer service every time.

1. Provide Timely, Effective Communication

Effective communication can solve a lot of problems and, more importantly, eliminate them before they happen. Sending a simple order confirmation will eliminate any doubt a customer may have that his or her order went through. Additionally, giving the customer a reasonable expectation of when to expect the item and/or providing shipment updates will keep customers informed and happy.

When your business reaches a certain point in its growth, you’ll find that keeping up with these emails can be a headache. At that point, automating your communication through services like Twilio or MailChimp can greatly simplify this process.

2. Provide a Customer Support Option

In the off chance that something goes wrong at any point in the process—whether an item’s out of stock, an order didn’t arrive, or the customer received the wrong size—you want to provide an easy way for customers to get in touch with you or your customer support team.

Depending on where your business is in it’s level of maturity, this could be a simple “Contact Us” link in your website that provides an email address and/or phone number. If and when your business is a little more established, you may want to look at a third-party service, such as Zendesk or Desk.com to help you with support tickets and error resolution.

No matter how you go about it, be sure whoever is on the receiving end of these issues/inquiries is prepared to give timely, effective, and friendly resolutions.

3. Engage in Social Media

Whether it’s Facebook or Twitter, 78% of all customers see social media as a customer service alternative. Some may go there directly, some may go there if whoever’s manning the options on point two has dropped the ball.

If it’s the latter, that raises the stakes even higher on social media, making it even more important to respond quickly and effectively. If a customer has a bad experience, you can be sure that they will call out your company on Facebook, Twitter, or whatever social profile you have associated with your business.

Conversely, if you provide a great experience, they’re likely to commend you and your business for all to see. Make sure you’re the retailer receiving the positive publicity, not the negative.

4. Track all Customer Interactions

Tracking all correspondence can save you, your support staff, and your customers a lot of headache. If customers have an issue and talk with two different people without a history of previous interaction, they will be left frustrated when they have to start from scratch with a new person.

Conversely, if a customer calls in and you can quickly say “Yes, I see you called in about exchanging your shirt for a different size on June 16th,” he or she will be left both impressed and relieved that someone is on top of the issue.

Create labels in your emails, attach notes to the thread, or do whatever it takes to keep all customer interaction in one easy-to-manage place. If you’ve talked with Joe Smith before, you should be able to easily search and find any and all correspondence with Joe.

Down the line, an error resolution service like the aforementioned Zendesk isn’t a bad idea. Zendesk tracks all correspondence that comes in via email, and all you have to do is search the support ticket number through your Zendesk account.

5. Never Argue About Returns

All of the above is great, but if you or a staffer argue with customers, especially about returns, they’ll think of your company in an extremely negative light. And with Twitter, Facebook, Yelp, etc. that’s not something any growing business can afford.

Remember, this is people’s money you’re dealing with, so put yourself in the customers' shoes. You’re selling your product based off of an image on a computer. There’s going to be problems. And when there are, friendly, understanding, timely and efficient resolutions are the ways to keep customers coming back and sending their friends to your web store.

Bonus tip: Provide Online Chat

This tip is definitely for well-established businesses with customers on their site all day, but why else would you be in ecommerce if not to grow and dominate your market? Heck, some of you may already be there.

An online chat will require a paid solution like Olark and a staffer to monitor the chat, but once your business gets to a certain point, it’s well worth the investment. 77% of customers agree that online chat positively impacted their experience with the company. You simply can’t get any faster resolution than chatting with your customers in a live, real-time interaction.

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